Qub-X rolls out electronic medical records to support clinics going digital

HO CHI MINH CITY, 14 Nov 2026 — Coauths has announced that the electronic medical record (EMR) module of Qub-X is now live. With the module, the medical record, prescriptions, images and consent forms for each visit are captured in the same system a clinic already uses to manage its appointments and customers. Once a visit is complete, the doctor signs digitally and the record is locked.

Background: the move to electronic medical records

Circular 13/2025/TT-BYT, issued by Vietnam's Ministry of Health and in force since 21 July 2025, sets out how healthcare facilities are to implement electronic medical records. Under its roadmap, hospitals had until 30 September 2025 to complete the transition, and all other healthcare facilities have until 31 December 2026.

The requirement applies to clinics licensed to provide medical examination and treatment, including aesthetic and dermatology clinics. For matters specific to an individual facility, clinics should refer to the guidance of their local Department of Health.

What the Qub-X EMR module includes

• Outpatient records on the appointment itself: the doctor writes the record on form 15/BV1 straight from the customer's appointment, with diagnoses coded in ICD-10.
• Digital signing and record locking: on completion, the doctor signs with a USB token digital signature and the record is locked; the doctor's specimen signature appears on printed records and prescriptions. The system stores which doctor completed the record and when; after locking, every change is logged as an addendum and never overwrites the original content.
• E-prescriptions linked to the national prescription system: prescriptions are written against the diagnosis and can start from a template; once confirmed, a prescription is sent to the national system and comes with a prescription code and a PDF copy.
• Role-based access and access logs: each role sees only its own part of the work, and every view or edit of a record is logged.
• One record for each visit: before-and-after photos, prescriptions and signed consent forms sit alongside the medical record for that visit.

Digital signatures in electronic medical records

A question clinics often ask is whether an electronic medical record must carry a digital signature. Under Circular 13/2025/TT-BYT, signing and confirmation in an electronic medical record may take one of three forms: an electronic signature as provided by law, which includes digital signatures; biometric techniques; or confirmation by other electronic means.

Qub-X uses a digital signature for this step: when a visit is complete, the doctor signs with a USB token and the record is then locked. Treatment consent forms are signed by the customer directly on screen and stored with the visit.

From paper files to digital records

In many clinics, the information from a single visit sits in several places: the diagnosis in a notebook, the photos on a staff member's phone, the consent form in a filing cabinet. Looking something up means piecing it all back together. With electronic medical records, that information is entered as the work happens and kept as one consistent record that can be retrieved whenever it is needed.

Working alongside clinics

Moving to electronic medical records is a process, not simply a matter of installing software. The Qub-X team will keep gathering feedback from clinics to refine the product in future updates.

The deadline for clinics to complete the move to electronic medical records is 31 December 2026. Clinics that would like to know more about the Qub-X EMR module can book a demo, read the details on qub-x.com, call +84 971 331 031 or email info@coauths.com.